Project Administrator, PMO

Role Overview

• Supports the project with administration, co-ordination, planning and control of the project.
• Support baseline change requests as required.
• Support project start up in line with OPM’s policies and processes.
• Provide information for data collection, analysis and reports as requested.
• Communicate and highlight project process compliance issues as appropriate.
• Support project gates/boards and reviews at appropriate times in the project lifecycle.
• Provide logistical support, including reviewing security requirements, arranging flights & hotels, transfers and any other transport that may be required given security needs, support visa applications where appropriate.
• Assist with the coordination of project events.
• Work with the PM to update the risk register.
• Capture mitigation actions, contingency plans, and close items when concluded.
• Assist with providing financial data for forecasting.
• Collaborate with Accounts Payable to process project purchases and costs in line with OPM’s policies and client requirements.
• Provide effective communication to the project teams, internal and external stakeholders, partners, suppliers and customers.
• Support the negotiation and contracting for the provision of goods and/or services – drafting and tracking contracts and monitoring compliance.
• Liaise with stakeholders from across the project, supporting the Project Manager with any operational project queries.

Requirements

• Knowledge and experience of the international development business would be desirable
• Some previous experience of successfully supporting low complexity/risk projects, across part or the full lifecycle
• Demonstrated administrative skills with experience on systems, process and tools
• High levels of numeracy, accuracy and attention to detail.
• Strong written skills
• MS office proficiency (experience with MS Dynamics advantageous)

Benefits

• Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.
• We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.
• Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.