Own and manage complex, ever-changing calendars for the CEO, COO, and CRO.
Prioritize meeting requests, balancing strategic initiatives, customer meetings, Board activities, recruiting, and internal operations.
Prepare daily schedules and briefing materials to ensure leadership is fully prepared for meetings and events.
Act as a trusted gatekeeper while maintaining strong relationships with internal and external stakeholders.
Coordinate domestic travel, accommodations, itineraries, and logistics for executives.
Serve as a point of contact for Board members and their executive assistants.
Coordinate quarterly Board meetings.
Manage scheduling, logistics, meeting materials, and follow-up action items.
Support preparation and distribution of Board presentations and related communications.
Maintain professionalism and discretion while handling sensitive and confidential information.
Plan and execute executive meetings, company events, leadership offsites, Board gatherings, and customer-facing events.
Coordinate venues, travel, catering, agendas, and attendee communications.
Partner with People and Leadership teams to deliver exceptional experiences that strengthen company culture and relationships.
Track key action items, follow-ups, and deadlines on behalf of executives.
Help drive operational efficiency through process improvements, documentation, and project coordination.
Support special projects and strategic initiatives as the company grows.

Experience getting stuff done well, quickly and accurately.
Experience managing multiple complex tasks simultaneously.
Proven experience communicating with internal and external stakeholders to drive actions.
Exceptional organizational skills with strong attention to detail.
Outstanding written and verbal communication skills.
Demonstrated ability to maintain confidentiality and exercise sound judgment.
Ability to operate independently, prioritize effectively, and adapt quickly in a dynamic environment.
Advanced proficiency with Google Workspace, Slack, Zoom, and modern productivity tools.
Experience supporting parts of the leadership team at a high-growth startup (preferred).
Experience planning offsites, events, or company-wide gatherings (preferred).
Strong project management capabilities and process-oriented mindset (preferred).
Experience working with Board members, investors, and senior external stakeholders (preferred).

Competitive compensation, equity, and benefits package
Medical, dental, and vision plans 100% paid for you and your dependents
Flexible PTO + 10 paid holidays per year
401(k) with match
16-week parental leave policy for birthing parent, 8 weeks for all other parents
Life insurance, plus short and long-term disability coverage
Free daily lunch in-office
Annual learning stipend

Executive Assistant to CEO, COO, CRO

Key skills