Support talent operations and employee experience topics, contributing to a strong employee journey from onboarding onwards, collaborating with our people lead
Plan and execute Office Days, primarily in Berlin, as well as virtual and in-person company events, investor meetings, and customer or partner gatherings, such as meetups alongside conferences
Own general office and admin topics, including the relationship with our co-working space, office supplies, incoming mail, supplier communication, and company merch
Support employees with travel bookings and related logistics
Coordinate with vendors and suppliers, manage relationships, and ensure smooth delivery of services
Maintain electronic and paper records, ensuring information and documents are organized, filed correctly, and easily accessible
Support the rollout and maintenance of company-wide operational processes and policies, and help the team follow them
Proactively identify and implement improvements to day-to-day operations
Act as reliable point of contact and ensure that the CEO’s time is protected & used effectively, collaborating with the Chief of Staff on prioritization as needed
Organize & coordinate appointments, meetings & business travel across time zones while ensuring seamless day-to-day support
Support prioritization & coordination of incoming requests in alignment with internal & external stakeholders, handling correspondence where appropriate
Support the Leadership Team with logistics when needed
Requirements
Several years of experience in an Executive Assistant, office management, operations, or similar role, including experience supporting C-level executives
Strong organizational and time-management skills, with the ability to manage multiple priorities reliably
Excellent communication skills and a professional, dependable working style with people at all levels
A high degree of discretion and sound judgment when handling sensitive or confidential information
Willingness and ability to be in Berlin for the full duration of our Office Days weeks, which take place three times per year for one full working week each
Confidence working independently in a remote-first environment
Flexibility and comfort operating with limited guidance in a fast-moving environment
Proficiency in using AI tools to improve productivity, and curiosity to keep exploring better ways of working
A proactive mindset, with a habit of questioning the status quo and identifying practical improvements
Fluent English, spoken and written. German language skills are a plus, but not required
Benefits
Industry-competitive compensation, including early-stage virtual share options
Remote-first working – work where you work best, whether from home or a co-working space near you
Great suite of benefits, including a wellbeing budget, mental health benefits, a work-from-home budget, a co-working stipend and a learning and development budget
Generous holiday allowance
Office Days at our Berlin HQ or a different European location (3x a year)
A fun, diverse team of mission-driven individuals with experience across leading organizations and a drive to see AI and ML used for good