Perform both routine and complex administrative functions to ensure smooth and timely operations
Support special projects as needed (generate/organize documents, record minutes/next steps, and manage meeting calendar)
Coordinate and manage all paperwork and documentation required by HQ Sales leadership
Create, distribute, and maintain sales-related documents and communication materials
Serve as a liaison between HQ Sales units and internal/external customers
Build strong, cooperative working relationships across internal and external stakeholders
Analyze issues, problem-solve, redirect inquiries, and respond to questions as appropriate
Provide support to HQ sales employees on computer systems, technology platforms, and software applications
Utilize internal and external systems/software programs to manage data and reporting needs
Process mail merges, compile survey data, and create customer lists for communication and outreach efforts
Plan and execute all logistics for HQ meetings and events
Support Director of Communications on various HQ/Flanders events
Maintain information for various budget items
Coordinate travel arrangements for HQ Sales leadership team
Research and coordinate travel plans and complete and submit expense reports on behalf of HQ Sales leadership

Degree/Certification in Office Administration/Administrative Services or comparable/equivalent business experience
Two to five years of administrative-related experience
Experience in coordinating work around multiple tasks, deadlines & employees
Ability to manage, take initiative, and prioritize own work on multiple projects and meet deadlines
Computer proficient, including Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and MS Teams
Exceptional interpersonal communication and organizational skills
Excellent oral and written communication skills
Ability to work independently with minimal supervision

Sales Administrative Coordinator

Key skills